Child Protection


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Beckenham Junior Choir (incorporating Beckenham Youth Voices)

8 Elm Road


Kent BR3 4JB


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 Child Protection Policy Statement

We in Beckenham Junior Choir are committed to practice that protects children from harm.  Staff and volunteers in this organisation accept and recognise our responsibilities to develop awareness of the issues which cause children harm.



This policy is based on the following principles:-

The welfare of the child is paramount..

All children, whatever their age, culture, disability, gender, language, racial origin, religious beliefs and/or sexual identity have the right to protection from abuse.

All suspicions and allegations of abuse will be taken seriously and responded to swiftly and appropriately.

All staff (paid/unpaid) have a responsibility to report concerns to the Designated Person with responsibility for child protection.

Staff/volunteers are not trained to deal with situations of abuse or to decide if abuse has occurred.



We will aim to safeguard children by:-


Adopting child protection guidelines through procedures and a code of conduct for staff and volunteers.

Sharing information about child protection and good practice with children, parents and carers, staff and volunteers.

Sharing information about concerns with agencies who need to know, and involving parents and children appropriately.

Carefully following the procedures for recruitment and selection of staff and volunteers.

Providing effective management for staff and volunteers through support, supervision and training.

We are committed to reviewing our policy and good practice regularly.


This policy sets out agreed guidelines relating to the following areas:-


Responding to allegations of abuse, including those made against staff and volunteers.

Recruitment and vetting of staff and volunteers.

Supervision of organisational activities.


1. Definitions of abuse


These definitions are based on those from Working Together to Safeguard Children (Department of Health, Home office, Department for Education and Employment, 1999). The term abuse covers:-


Physical abuse - for example hitting or shaking a child/young person

Emotional abuse - for example making a child/young person feel they are worthless or unloved

Sexual abuse - for example forcing or enticing a child/young person to take part in sexual acts

Neglect - failing to meet a child/young person’s basic physical needs (for example food, shelter and clothing) or psychological needs


For more complete definitions please refer to Appendix 1.


2. Recognising and Responding to Abuse


Each of the above types of abuse has physical signs and/or changes of behaviour associated with it.  They may or may not be indicators that abuse has taken place, but the possibility should be considered.


The physical signs and changes of behaviour to look out for are detailed in Appendix 2.



3. What to do if you suspect that abuse may have occurred


1. You must report the concerns immediately to the designated person Jennifer Fraser


The role of the designated person is to:-


Obtain information from staff, volunteers, children or parents and carers who have child protection concerns and to record this information.

Assess the information quickly and carefully and ask for further information as appropriate.

They should also consult with a statutory child protection agency such as the local social services department or the NSPCC to clarify any doubts or worries.

The designated person should make a referral to a statutory child protection agency or the police without delay.


The designated person has been nominated by Beckenham Junior Choir to refer allegations or suspicions of neglect or abuse to the statutory authorities. In the absence of Jennifer Fraser the matter should be brought to the attention of Niamh Brookes


2. Suspicions will not be discussed with anyone other than those nominated above.


3. It is the right of any individual to make direct referrals to the child protection agencies. If for any reason you believe that the nominated persons have not responded appropriately to your concerns, then it is up to you to contact the child protection agencies directly.



Allegations of physical injury or neglect


If a child has a symptom of physical injury or neglect the designated person will:-


Contact Social Services for advice in cases of deliberate injury or concerns about the safety of the child. The parents should not be informed by the organisation in these circumstances.

Where emergency medical attention is necessary it will be sought immediately. The designated person will inform the doctor of any suspicions of abuse.

In other circumstances speak with the parent/carer/guardian and suggest that medical help/attention is sought for the child. The doctor will then initiate further action if necessary.

If appropriate the parent/carer will be encouraged to seek help from Social Services. If the parent/care/guardian fails to act the designated person should in case of real concern contact social services for advice.

Where the designated person is unsure whether to refer a case to Social Services then advice from the Area Child Protection Committee will be sought.


Allegations of sexual abuse


In the event of allegations or suspicions of sexual abuse the designated person will:-


Contact the Social Service duty social worker for children and families directly. The designated person will not speak to the parent (or anyone else).

If the designated person is unsure whether or not to follow the above guidance then advice from the Area Child protection Committee will be sought.

Under no circumstances is the designated person to attempt to carry out any investigation into the allegation or suspicions of sexual abuse. The role of the designated person is to collect and clarify the precise details of the allegation or suspicion and to provide this information to Social Services whose task it is to investigate the matter under section 47 of the Children Act.

Whilst allegations or suspicions of sexual abuse should normally be reported to the designated person, their absence should not delay referral to Social Services.



4. Responding to a child making an allegation of abuse


Stay calm, listen carefully to what is being said.

Find an appropriate early opportunity to explain that it is likely that the information will need to be shared with others-do not promise to keep secrets.

Allow the child to continue at his/her own pace.

Ask questions for clarification only, and at all times avoid asking questions that suggest a particular answer.

Reassure the child that they have done the right thing in telling you.

Tell them what you will do next and with whom the information will be shared.

Record in writing what was said using the child’s own words as soon as possible, note the date, time, any names mentioned, to whom the information was given and ensure that the record is signed and dated.


Helpful statements to make


I believe you (or showing acceptance of what the child says)

Thank you for telling me

It’s not your fault

I will help you


Do not say


Why didn’t you tell anyone before?

I can’t believe it!

Are you sure that this is true?

Why? Who? When? Where?

Never make false promises


5. What to do after a child has talked to you about abuse


The procedure


1. Make notes as soon as possible (ideally within 1 hour of being told) you should write down exactly what the child has said and what you said in reply and what was happening immediately before being told (i.e. the activity being delivered).  You should record the dates, times and when you made the record. All hand written notes should be kept securely.


You should use the form “Reporting allegations or suspicions of abuse” This form is attached at the back of this policy (Appendix 1).


2. You should report your discussion with the designated person as soon as possible. If this person is implicated you need to report to (second designated person). If both are implicated report to Social Services.


3. You should under no circumstances discuss your suspicions or allegations with anyone other than those nominated above.


4. After a child has disclosed abuse the designated persons should carefully consider whether or not it is safe for a child to return home to a potentially abusive situation. On these rare occasions it may be necessary to take immediate action to contact Social Services to discuss putting safety measures into effect.


6. Recruitment and appointment of workers and volunteers


In recruiting and appointing workers we, Beckenham Junior Choir, will be responsible for the following:-


Identifyingthe tasks and responsibilities involved and the type of person most suitable for the job.

Drawing up the selection criteria andputting together a list of essential and desirable qualifications, skills and experience.

All applicants should apply in writing and their application will cover their personal details, previous and current work/volunteering experience.

We will always send a copy of our child protection policy with the application pack.

We willmake sure that we measure the application against the selection criteria.

All applicants need to sign a declaration stating that there is no reason why they should be considered unsuitable to work with children. The Rehabilitation of Offenders Act (1974) requires that people applying for positions which give them” substantial, unsupervised access on a sustained or regular basis” to children under the age of 18 must declare all previous convictions which are then subject to police checks. They can then only be offered a job subject to a successful police check. This includes potential employees, volunteers and self-employed people such as sports coaches. They are also required to declare any pending case against them. It is important that your applicant in this particular category understands that all information will be dealt with confidentially and will not be used against them unfairly.

We will ask for photographic evidence to confirm the identity of the applicant e.g. their passport.

We wil lrequest to see documentation of any qualifications detailed by the applicant.

We will always interview our candidates, ask for two references and a police check.

We will have at least two people from our organisation on the interview panel.

We will request two written references from people who are not family members or friends and who have knowledge of the applicant’s experience of wori ng with children. We will ask the referee to also comment on their suitability for working with children. We will also try and follow up written references with a telephone call.

The same principles apply to young people who have been involved with the organisation and have become volunteers.

We willensure that our successful applicant obtains an Enhanced Criminal Record Certificate (ECRC) from the Criminal Records Bureau. They will need to show the ECRC before we will confirm them in post. The applicant will also need to get a co-signature from a registered body.


7. Allegations against a member of staff

We will assure all staff/volunteers that it will fully support and protect anyone, who in good faith reports his or her concern that a colleague is, or may be, abusing a child. Where there is a complaint against a member of staff there may be three types of investigation:-

A criminal investigation

A child protection investigation

A disciplinary or misconduct investigation


The results of the police and child protection investigation may well influence the disciplinary investigation, but not necessarily.

Action if there are concerns


1. Concerns about poor practice:-

If, following consideration, the allegation is clearly about poor practice; this will be dealt with as a misconduct issue.

If the allegation is about poor practice by the Designated Person or, if the matter has been handled inadequately and concerns remain, it should be reported to the Chair who will decide how to deal with the allegation and whether or not the organisation should initiate disciplinary proceedings.


2. Concerns about suspected abuse

Any suspicion that a child has been abused by either a member of staff or a volunteer should be reported to the Designated Person, who will take such steps as considered necessary to ensure the safety of the child in question and any other child who may be at risk.

The Designated person will refer the allegation to the social services department who may involve the police, or go directly to the police if out-of-hours.

The parents or carers of the child will be contacted as soon as possible following advice from the social services department.

If the Designated Person is the subject of the suspicion/allegation, the report must be made to the appropriate Manager or Chair who will refer the allegation to Social Services.


3. Internal Enquiries and Suspension

The Designated Person will make an immediate decision about whether any individual accused of abuse should be temporarily suspended pending further police and social services inquiries.

Irrespective of the findings of the social services or police inquiries, the organisation will assess all individual cases to decide whether a member of staff or volunteer can be reinstated and how this can be sensitively handled. This may be a difficult decision; particularly where there is insufficient evidence to uphold any action by the police. In such cases, the organisation must reach a decision based upon the available information which could suggest that on a balance of probability, it is more likely than not that the allegation is true. The welfare of the child should remain of paramount importance throughout.



8. Supervisory arrangements for the management of Beckenham Junior Choir activities and services

We will aim to protect children from abuse and our team members from false allegations by adopting the following guidelines:-


We will keep a register of all children attending our activities.

We will keep a register of all team members (both paid staff members and volunteers).

We will keep a record of all sessions including monitoring and evaluation records.

Our team members will record any unusual events on the accident/incident form.

Written consent from a parent or guardian will be obtained for every child attending our activities.

Where possible our team members should not be alone with a child, although we recognise that there may be times when this may be necessary or helpful.

Team members should escort children of the same sex to the toilet but are not expected to be involved with toileting, unless the child has a special need that has been brought to our attention by the parent/guardian.

We recognise that physical touch between adults and children can be healthy and acceptable in public places. However, our team members will be discouraged from this in circumstances where an adult or child are left alone.

All team members should treat all children with dignity and respect in both attitude, language and actions.



9. Support and Training


We Beckenham Junior Choir are committed to the provision of child protection training for all our team members.


This policy was first adopted on 15th January 2012 and is re-adopted after annual review




Get in touch

We would love to hear from families who would like their children to join in the choirs and sing with a lively and non-competitive group of young people.
Contact us and arrange to come along there are no auditions, anyone aged 6 - 17 can join our choirs.

Tel: 0208 650 9164

Child Protection Policy

We in Beckenham Junior Choir are committed to a protection policy. Staff and volunteers in this organisation accept and recognise our responsibilities to develop awareness of the issues which cause children harm.

Website privacy and terms of use
Our website is covered by our
Privacy Policy - available to read here

Matchfunding for the choirs

BJC/BYV have an HMRC assimilated charitable status.
If you or a close relative, work for a company that offers matchfunding,
the choirs could benefit financially at no cost to yourself.
Please check this list of organisations to see the companies listed.